Office Manager (18+)




Job Title:                 Office Manager (18+)

Location:                 We have various sites across the UK

Contract:                 Fixed-term – 6th July – 3rd August/ 17th August  

Salary:                      £21,290.88 (per annum) less optional accommodation

Hours of work:        48 per week

Department:            Operations

Reporting to:          Centre Manager


About Us

Xplore has been one of the largest established independent youth travel providers for nearly 30 years, offering a range of activity, educational and cultural packages for children and young people, throughout the UK, Europe and worldwide on a residential, daily & boarding basis.

We are very aware that a company has to ‘feel’ right when you are looking for employment. We believe we are a company with a very sociable and friendly approach. 

What will you do?

The Office Manager will focus on ensuring the organisational function of the centre through thorough planning and effective communication. To gain employment you will have to successful complete our in-house training.

You must:

  • Have a Full clean Drivers’ Licence 
  • Be able to organise and perform administrative skills and develop processes and ideas
  • Be familiar with your responsibilities in line with the company Welfare Policy & Prevent Strategy and proactively enforce these principles while working for Xplore.
  • Knowledgeable of basic HR processes
  • Computer literacy skills
  • Be able to communicate using varying methods
  • Have proven planning & organisational skills
  • Be flexible to meet the demands of the job. 
  • Be standards driven
  • Understand, meet and exceed company and clients’ expectations.
  • Uphold and loyally represent decisions and policies of the company.
  • Oversee the safety and well being of children, and accompanying adults, on site.
  • Attend internal and external training courses organised by Xplore.
  • Feed back safety issues to Centre Manager as they occur 
  • Resolve and action safety issues as required
  • Deputise for the Centre Manager as required
  • Coordinate and organise all paperwork and processes required in accordance with company guidelines
  • Ensure a well-documented paper trail of each group
  • Construct and maintain programmes for visiting groups and take into account their specific requests.
  • Complete regular checks to ensure required standards are being upheld.
  • Regularly liaise with Head Office.
  • Manage welfare provision for all on site and maintain clear recording and reporting of any incidents
  • Assist any person requiring medical treatment, or seeking professional help and record and report as required.
  • Protect and conserve all properties belonging to the Company.
  • Assess customer requirements and act accordingly.
  • Perform any additional duties that may be required to maintain a quality service.
  • Assist in the administration and monitoring of centre finances.
  • Organise efficient duty rotas and programming.
  • Assist the Chief instructor in the provision of induction and training of new arrivals
  • Prepare and plan any aspect of programme execution.
  • Gain satisfactory DBS clearance.


We are looking for:

  • A confident communicator
  • Ability to instruct activities
  • Willingness to learn
  • Attention to detail
  • Flexible and adaptable approach to work


Simon Catton : HR Manager

T: 01449 778 296